Legal

Terms of Use

The agreement between you and w3developing, LLC governing your access to and use of Booth Manager Pro.

Operated by: w3developing, LLC, an Oregon limited liability company
Effective: July 27, 2026

1. Agreement to These Terms

These Terms of Use ("Terms") are a binding agreement between you and w3developing, LLC governing your access to and use of the Booth Manager Pro website, applications, embeds, and related services (collectively, the "Service"). By creating an account, clicking to accept, or using any part of the Service, you agree to these Terms and to our Privacy Policy, which is incorporated by reference. If you do not agree, do not use the Service.

If you use the Service on behalf of an organization (for example, a market association, event company, school, or venue), you represent that you have authority to bind that organization, and "you" refers to both you and that organization.

2. The Service

Booth Manager Pro lets event organizers create, manage, and publish layouts of physical spaces — stalls, stands, booths, tables, roads, stages, and similar features — and share those layouts with vendors, exhibitors, and the public by link or by embedding them on the organizer's own website.

Two kinds of people use the Service:

Organizers — account holders who create and manage layouts and subscribe to a paid plan.
Visitors — members of the public who view a published layout. Visitors do not need an account, do not download an app, and are not required to provide us any personal information to view a plan.

3. Eligibility

You must be at least 18 years old and capable of forming a binding contract to create an Organizer account. The Service is not directed to children, and Organizer accounts may not be created by anyone under 18.

4. Accounts and Security

You are responsible for the accuracy of your account information, for maintaining the confidentiality of your login credentials, and for all activity that occurs under your account. Notify us promptly at the contact address in Section 22 if you suspect unauthorized use of your account. We are not liable for losses arising from unauthorized use of your credentials where we have not been negligent.

5. Plans, Billing, and Renewal

Paid plans. Access to Organizer features requires a paid subscription plan as described at boothmanagerpro.com/pricing. Prices, features, and plan tiers may change; changes will not apply retroactively to a billing period you have already paid for.

Billing. By subscribing, you authorize us and our payment processor to charge your payment method the applicable fees, plus any applicable taxes, on a recurring basis until you cancel. Subscriptions renew automatically at the end of each billing period unless canceled before renewal.

Cancellation. You may cancel at any time from your account settings. Cancellation takes effect at the end of the current billing period. Except where required by law, fees are non-refundable, and we do not provide refunds or credits for partial billing periods or unused features.

Failure to pay. If a payment fails, we may suspend or downgrade your account after reasonable notice. Published plans associated with a suspended account may become unavailable.

Taxes. Fees are exclusive of taxes unless stated otherwise. You are responsible for any applicable sales, use, VAT, GST, or similar taxes, other than taxes on our net income.

6. Your Content

"Your Content" means everything you upload, enter, import, or create in the Service, including layouts, venue names, space assignments, images, descriptions, links, and vendor or exhibitor information.

You own it. As between you and us, you retain all rights in Your Content. We claim no ownership of it.

License to us. You grant w3developing a worldwide, non-exclusive, royalty-free license to host, store, reproduce, adapt (for technical purposes such as formatting and display), publish, and display Your Content solely as needed to operate, provide, secure, and improve the Service — including displaying published plans to Visitors and through embeds you place on other websites. This license ends when Your Content is deleted from the Service, except for copies retained in routine backups for a limited period or as required by law.

Your responsibilities. You represent and warrant that you have all rights necessary to submit Your Content and to grant the license above, and that Your Content does not infringe or violate any third party's rights or any law.

7. Vendor and Exhibitor Information

Organizers frequently enter or import information about third parties — vendors, exhibitors, stallholders, performers, and similar participants. If you do this, you are solely responsible for:

having a lawful basis and any required consents or notices to collect that information and provide it to us;
the accuracy of that information;
honoring requests from those individuals or businesses regarding their information (for example, correcting or removing a listing); and
complying with all privacy and data protection laws that apply to you as the party who collected the information.

We process vendor and exhibitor information on your behalf and at your direction, as described in our Privacy Policy. If you publish a plan, you understand that the vendor and exhibitor details you choose to include will be visible to anyone with the link.

8. Published Plans, Links, and Embeds

Publishing a plan makes it accessible to anyone who has its link, including through search engines if you or others share the link publicly. You control what appears on a published plan; do not publish information you are not entitled to make public.

The Service provides an HTML embed that displays a live plan on your own website. You may use the embed only to display your own plans, without altering, obscuring, or misrepresenting the embedded content or its origin. You are responsible for the website on which you place the embed and for its compliance with law.

9. Visitor Use

Visitors may view published plans and use in-plan features such as marking spaces of interest and printing a list. Lists and selections made by Visitors are stored locally on the Visitor's own device and are not transmitted to or stored on our servers. Visitor use of the Service is subject to these Terms, including the Acceptable Use rules in Section 10, but Visitors are not required to create accounts or accept any subscription obligations.

10. Acceptable Use

You agree not to, and not to permit anyone to:

use the Service in violation of any law or regulation, or for any fraudulent or deceptive purpose;
upload content that is unlawful, infringing, defamatory, or that you lack rights to use;
misrepresent an event, venue, vendor, or exhibitor, or impersonate any person or organization;
probe, scan, or test the vulnerability of the Service, bypass authentication or access controls, or interfere with the Service's operation;
scrape, harvest, or bulk-extract data from the Service, including published plans, other than through features we provide for that purpose;
resell, sublicense, or provide the Service to third parties as a service bureau or white-labeled offering without our written agreement;
reverse engineer, decompile, or copy the Service or its underlying software except to the extent the law permits despite this restriction; or
use the Service to send spam or unsolicited communications.

We may investigate suspected violations and may remove content, suspend accounts, or take other reasonable action to protect the Service and its users.

11. Site Plans Are Not Safety, Legal, or Regulatory Advice

The Service is a planning and communication tool. Layouts created in the Service — including features labeled as fire lanes, exits, entrances, keep-clear areas, capacities, or measurements — are representations you create and are not verified by us for accuracy, scale, or compliance with any fire code, building code, accessibility requirement, permit condition, or other law or safety standard.

You are solely responsible for ensuring your actual event and venue comply with all applicable laws, codes, permits, and safety requirements, and for consulting qualified professionals and authorities (such as fire marshals and code officials) as required. Do not rely on the Service as a substitute for professional review or official approval.

12. Our Intellectual Property

The Service — including its software, design, text, graphics, logos, and the names "Booth Manager Pro" and "w3developing" — is owned by w3developing or its licensors and is protected by intellectual property laws. Except for the limited right to use the Service as described in these Terms, no rights are granted to you. You may not use our names, logos, or trademarks without our prior written consent, except to truthfully state that your event uses Booth Manager Pro.

13. Feedback

If you send us ideas, suggestions, or feedback about the Service, you grant us a perpetual, irrevocable, royalty-free license to use it for any purpose without obligation to you.

14. Third-Party Services and Links

The Service may interoperate with or link to third-party websites and services (for example, payment processors, or the websites on which you place embeds). We do not control and are not responsible for third-party services, and your use of them is governed by their own terms and policies.

15. Availability and Changes to the Service

We work to keep the Service available and reliable, but we do not guarantee uninterrupted or error-free operation. We may modify, add, or discontinue features from time to time. If we discontinue the Service entirely or materially reduce the functionality of your paid plan, we will provide reasonable advance notice and a pro-rated refund of prepaid fees for the affected period as your exclusive remedy.

You are responsible for maintaining your own copies of information you need. We recommend exporting or printing important layouts and lists before major events.

16. Disclaimer of Warranties

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE." TO THE FULLEST EXTENT PERMITTED BY LAW, w3developing DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT, AND ANY WARRANTIES ARISING FROM COURSE OF DEALING OR USAGE OF TRADE. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, SECURE, OR ERROR-FREE, OR THAT CONTENT (INCLUDING PUBLISHED PLANS) WILL BE ACCURATE OR RELIABLE. SOME JURISDICTIONS DO NOT ALLOW CERTAIN WARRANTY DISCLAIMERS, SO SOME OF THE ABOVE MAY NOT APPLY TO YOU.

17. Limitation of Liability

TO THE FULLEST EXTENT PERMITTED BY LAW: (a) w3developing WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, LOST REVENUE, LOST DATA, OR BUSINESS INTERRUPTION, ARISING OUT OF OR RELATED TO THE SERVICE OR THESE TERMS, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES; AND (b) w3developing'S TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THE SERVICE OR THESE TERMS WILL NOT EXCEED THE GREATER OF (i) THE AMOUNTS YOU PAID US FOR THE SERVICE IN THE TWELVE (12) MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM, OR (ii) ONE HUNDRED U.S. DOLLARS (US $100).

NOTHING IN THESE TERMS LIMITS LIABILITY THAT CANNOT BE LIMITED UNDER APPLICABLE LAW, INCLUDING LIABILITY FOR FRAUD OR FOR GROSS NEGLIGENCE OR WILLFUL MISCONDUCT WHERE SUCH LIMITATION IS PROHIBITED. SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF CERTAIN DAMAGES, SO SOME OF THE ABOVE MAY NOT APPLY TO YOU.

18. Indemnification

You will defend, indemnify, and hold harmless w3developing, LLC and its members, managers, employees, and agents from and against any claims, damages, liabilities, costs, and expenses (including reasonable attorneys' fees) arising out of or related to: (a) Your Content, including vendor and exhibitor information you submit or publish; (b) your events and venues, including their safety, layout, and legal compliance; (c) your use of the Service in violation of these Terms or applicable law; or (d) your violation of any third party's rights.

19. Term, Suspension, and Termination

These Terms apply for as long as you use the Service. You may stop using the Service and close your account at any time. We may suspend or terminate your access, or remove content, if you materially breach these Terms, if required by law, or to protect the Service or its users; where practicable, we will give you notice and an opportunity to cure.

Upon termination, your right to use the Service ends and we may delete Your Content after a reasonable period, subject to our Privacy Policy and legal obligations. Sections that by their nature should survive termination (including Sections 6 license wind-down, 11, 12, 13, and 16–21) survive.

20. Governing Law, Venue, and Disputes

These Terms are governed by the laws of the State of Oregon, without regard to conflict-of-laws rules. Any dispute arising out of or relating to these Terms or the Service that is not resolved informally will be brought exclusively in the state or federal courts located in Oregon, and you and we consent to personal jurisdiction and venue there.

Informal resolution first. Before filing a claim, you agree to contact us at the address in Section 22 and give us 30 days to try to resolve the dispute informally.

Small claims and injunctions. Either party may bring an individual claim in small claims court, and either party may seek injunctive relief to protect intellectual property or the security of the Service.

No class actions. To the fullest extent permitted by law, disputes will be resolved on an individual basis only, and neither party may participate in a class, consolidated, or representative action against the other.

Time limit. To the extent permitted by law, any claim arising out of the Service must be filed within one (1) year after the claim accrued, or it is permanently barred.

21. General Terms

Changes to these Terms. We may update these Terms from time to time. If a change is material, we will provide notice (for example, by email to Organizers or a notice in the Service) before it takes effect. Your continued use of the Service after the effective date constitutes acceptance. If you do not agree to updated Terms, stop using the Service and cancel your subscription.

Entire agreement. These Terms and the Privacy Policy are the entire agreement between you and us regarding the Service and supersede prior agreements on that subject.

Severability. If any provision is held unenforceable, it will be enforced to the maximum extent permissible and the remaining provisions will remain in full effect.

No waiver. Our failure to enforce a provision is not a waiver of our right to do so later.

Assignment. You may not assign these Terms without our written consent. We may assign them in connection with a merger, acquisition, reorganization, or sale of assets.

Force majeure. Neither party is liable for delay or failure caused by events beyond its reasonable control.

Notices. We may provide notices via the Service or the email address on your account. Keep your account email current.

22. Contact

w3developing, LLC

Sheridan, Oregon, USA

Write to us through the contact form, which routes your message by what it is about.